How To Set Up Adobe Connect Meeting

Learn how to join a coming together as a participant or a Host, employ a pod, manage participant entry, and manage in-meeting notifications and user requests.

Login and joining experience

Adobe Connect 12 features a revamped and reimagined login and joining experience.

If the Enhanced Audio/Video Experience option is enabled for a coming together, you tin join the coming together depending on whether you have the Adobe Connect application installed on your calculator.

When you enter a meeting URL in the browser, the browser checks for the application or browser access. Depending on whether the application is installed, or browser access is enabled, you will exist able to join the meeting.

Adobe Connect application is installed

After you enter the coming together URL, the meeting launches in the Adobe Connect awarding.

If you have already logged in to the application, you lot tin attend the meeting direct without any intervention.

If you have not already logged in to the application, the application checks if yous are logged in the browser. If aye, then you lot are redirected to the meeting. If y'all accept not logged in to the browser, you must enter your credentials, and so you tin can bring together the meeting.

When the application is installed and not logged in to both browser and app, so login page opens in the app for inbound the credentials.

Adobe Connect awarding is not installed

If the Adobe Connect application is not installed and yous take entered the meeting URL in the browser, the browser checks if browser access is enabled for the meeting.

If browser admission is enabled, then the meeting launches in the browser.

If browser admission is not enabled, and then you will meet a dialog prompting you to download Adobe Connect from the web.

Participant login

A participant can join a coming together on the browser if the option Enable Browser access is enabled while creating the meeting.

Participant access

While creating the meeting, if both the options below are selected, then the participants must sign in with their credentials.

If the choice Anyone who has the URL for the meeting can enter the room is enabled while creating the meeting, then any participant tin bring together the meeting without entering the coming together credentials.

Start meetings

If you are host, start a coming together by logging in to your meeting room and then invite others through email or instant message. Meetings can exist spontaneous or prearranged.

When you enter a meeting room, you tin can perform setup tasks for attendees. For example, specify briefing information, have or refuse requests to join the meeting, rearrange pods, and type notes.

Enter a coming together room

From the home page in Adobe Connect Central, click My Meetings, and click the Open push for the desired coming together.
In Adobe Connect Central, navigate to the Meeting Information page for a specific meeting and click Enter Meeting Room.
Click the meeting URL in the email invitation that you have received. Type your Adobe Connect login and password, and then click Enter Room.

Enter the meeting URL in your browser. Type your Adobe Connect login and password, and then click Enter Room.

You can besides choose to opt for some other meeting past clicking "Select another room/content" at the bottom of the login page. Click on the desired meeting room, and you lot are redirected to enter the credentials for the selected meeting. You tin can likewise manage your meetings room by adding them to your favorites. For more details, see Manage coming together rooms.

The get-go time you visit a meeting room, bookmark information technology for quick access the next time y'all desire to offset a coming together.

You can launch an Adobe Connect meeting room in the Adobe Connect application for desktop. If you lot do non have the required Adobe Connect awarding, Adobe Connect prompts you to download and install information technology. An administrator can make it mandatory for everyone to install the Adobe Connect application to join an Adobe Connect session.

To make it easier for attendees to get familiar with an Adobe Connect coming together room, blithe tips are displayed when they enter a coming together room. The tips are role-based and differ for hosts, presenters, and participants. The tips or guided hints showcase the primary workflows for a role. You can click Do Not Show This Once again to switch off the guided hints. You lot can relaunch the in-meeting tips animation from Aid > Show Tips for Adobe Connect in the meeting room.

Guided Hints to help you understand a few common in-meeting tasks.

The guided hints are not visible in the HTML view.

Afterwards a user checks Don't bear witness this again, the user can launch the tips animation from Assistance > Testify Tips for Adobe Connect in the meeting room.

Manage coming together rooms

All of your meeting room get automatically stored nether the Room/Content link in Recents and Favorites tabs.

Recents

YourRecent list is a record of all your meeting rooms that you've joined, with the most-recent listed at the top.

Additionally, you tin can perform any of the following actions in your Recent tab:

Add the meeting to yourFavorites list
Remove the meetings individually
Clear all the meetings in one go

Favorites

Yous can add any of your meeting rooms to yourFavorites listing so that they are like shooting fish in a barrel to access whenever y'all demand them. Simply click a coming together yourContempo list, and and then click on the Star push to add together them to yourFavorites list.

To remove a meeting from theFavorites list, click the meeting and select Remove or Clear All.

Invite attendees and grant or deny access

While in the meeting room, hosts can invite people to attend a meeting. A host can choose to cake access to a meeting, and allow or disallow requests to enter a blocked meeting.

Invite attendees while a meeting is in progress

Hosts can invite people to a meeting from inside an Adobe Connect meeting room.

SelectManage Access & Entry >Invite Participants from the drop-downwardly next to the Meeting room on the title bar.

In the Invite Participants dialog box, exercise one of the following:

Click Compose E-mail to open your default electronic mail awarding and transport invitees an automatically generated email bulletin with the coming together URL.
Copy Link from the Invite Participants dialog box into an email or instant message and send the message to invitees. Return to the coming together room and click Done to close the dialog box.

Allow participants to join without Hosts permitting each entry

You can set a meeting room to automatically allow the participants in the coming together room, without whatsoever intervention from the meeting hosts. When creating a meeting, select Anyone who has the URL for the meeting tin can enter the room in the Admission department. For an existing meeting, go to Edit Data and brand the same selection.

When you select the option Anyone who has the URL, your room is publicly bachelor. Whatsoever content uploaded to your room, is also publicly available. Any user who has the URL tin access the uploaded content without your knowledge.

Cake incoming attendees

SelectManage Access & Entry >Block Incoming Attendees from the drop-downward next to the Meeting room name on the title bar.

To allow incoming attendees to request entry to the meeting, select Let incoming attendees request to enter.

(Optional) In the text box, edit the bulletin for incoming attendees. Select Save Message to save the bulletin for time to come apply.

Cake guests who lack registered Adobe Connect accounts

SelectManage Admission & Entry >Block Guest Admissionfrom the drib-downwardly next to the Meeting room proper noun on the title bar.

Work with pods

Hosts tin can show and hide, add, delete, rearrange, and organize pods. More one case of a pod (except the Attendees Pod, Q&A Pod, Video Pod, and Engagement Dashboard) can exist displayed in a coming together at the same time.

Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of coming together rooms and what you can practise in meeting rooms. For more than data, encounter Working with compliance and command settings.

Add together a pod

In the menu bar , select Pods and select the proper noun of a pod.

From the pod submenu, select Add New [pod proper name] Pod .

Move and resize pods

In the carte bar, select Movement And Resize Pods. A check mark appears side by side to the option when information technology is selected.

To motility a pod, elevate it by its title bar. To resize a pod, drag the lower-correct corner.

Brandish a pod at maximum size

When you maximize a pod, information technology expands to make full the current browser window.

In the upper-correct corner of the pod, click the options bill of fare ,and select Maximize.

To restore the pod to its original size, click the options card once again, and select Restore.

To expand the Share pod beyond the current browser window to the edge of the display, click the Full Screen button.

Organize pods

Choose Manage Pods from the card at the top of the championship bar. A check mark appears next to the option when it is selected.

ClickDone to shut the Manage Pods dialog box.

Bring together equally a first-time Adobe Connect user

New users, who log in for the first time, are guided through the user interface depending on their role in the organisation. The rules that govern a new users' destination in Adobe Connect, upon their first login, are listed below.

Group membership	Directed here upon first login
Meeting Hosts only	New organisation generated coming together
Meeting Hosts, along with any other membership	New system generated coming together
Preparation Managers just	Training tab
Authors just	Content tab
Seminar Administrators only	Seminar tab
Learners just	Domicile tab
Event Managers only	Events tab
Event Administrators only	Home tab
Any combination of ii or more memberships, not including Meeting Hosts group	Habitation tab
Administrators, Administrators – Limited, or both	Home tab
Whatsoever role forth with one or more of the administrator roles (Administrators, Administrators – Limited, and Event Administrator)	Applicable tab depending on the role

When a user is taken to a new organisation generated Meeting room, the user can either enter a more meaningful proper noun and URL for the Meeting room. Alternatively, the user can continue with the system generated name and the URL. Also, the user can click More Settings, in the left pane, to launch Adobe Connect Central and configure the coming together room. For case, if the user, equally a meeting host, wants to associate an audio profile with the coming together room.

First-time user is to a system generated meeting room and handheld to rename it. — First-fourth dimension user is to a arrangement generated meeting room and handheld to rename it.

In a new user account, if a meeting is created in the My Meetings folder, the new user is taken to My Meetings folder, instead of a organisation generated meeting room.

Join a meeting

Attendees bring together a meeting equally a guest or as a registered user, depending on the options chosen past the coming together host.

If your connection to the server fails, Adobe Connect displays an fault message. Information technology provides a link to a test wizard, which leads yous through a series of steps to test your connection status.

If you have been invited to a meeting past someone in your organization, on the Adobe Connect Home tab, click My Meetings. In the listing of meetings on the left, locate the meeting you want to bring together and click Enter.
Click the URL for the meeting, most likely received in an email or instant bulletin.

Select Enter Every bit A Guest. Type the name to be used equally your identifier in the meeting. Enter advisable values in the invitee access fields, for example email id and contact number and click Enter Room.
Select Enter With Your Login And Password. Enter your login name and password. Click Enter Room.

Connect directly opens the room in the HTML client if the app is not installed.

Once yous enter the room through browser application, you are prompted to download the app. Yous tin click on the Download app to install the new CEF-based installer. The CEF installer gets downloaded and the user tin can switch into the meeting using the CEF awarding.

Download app to install the new CEF-based application

If the user clicks on Cancel, and decides later during the meeting to switch to CEF awarding, he tin click on the options menu at the correct side of the screen, and cull Switch to Desktop Application, and then download Adobe Connect.

Adobe will continue to support any server prior to 11.0 for the existing customers. That means, existing customers may continue to open up their meetings succesfully in this awarding.

If you are the administrator of a hosted account, Adobe Connect displays the terms of service (ToS) by default. To log in to a coming together, get-go admit that you lot have read and concord to the ToS.

If you are a user, ToS is non displayed for hosted accounts. You lot tin can log in to a meeting before the ToS expires even if the ambassador hasn't accepted the ToS all the same.

For shared site accounts, the ToS are displayed when you get-go log in to Adobe Connect either every bit an ambassador or a user. To continue, acknowledge that you accept read and agree to the ToS. Select the check box on the screen to indicate that you have read and concur to the ToS and Adobe Online Privacy Policy.

If the administrator for your meeting has activated customer-side certificates, the Select Certificate dialog box appears when you try to enter a meeting. The dialog box prompts you to select a certificate to verify your identity. An administrator may have enabled a compliance Term of Utilize notice. Accept this notice to enter a meeting. (For more information, see Working with compliance and control settings.)

Place a coming together on hold or end a meeting

Hosts can place participants on hold to temporarily restrict coming together room access to hosts and presenters, letting them prepare materials. Audio conference calls are placed on hold.

Hosts can end a meeting to remove everyone, including hosts, presenters, and participants. Audio conference calls are disconnected. If an Adobe Connect business relationship is billed past the minute, yous can prevent unnecessary charges by explicitly ending a meeting when a coming together is not in session.

Identify participants on hold

Select Manage Admission & Entry > Identify Participants on Hold from the drop-down side by side to the Coming together room name on the championship bar.

Revise the message for participants, if you want, and click Place on Hold to place the meeting on concord.

An illustration how to place Participants on Hold — An illustration how to identify Participants on Agree

Attendees who log in to a meeting that is on concord automatically enter when the meeting resumes.

Exit a meeting

A host can meet divide choices to go out room without disturbing the meeting and to finish meeting for all. Participants can also see an go out room option.

Click End Session for all button at the meridian right of the webinar window.

Revise the message for the attendees if you want, and click Cease At present to close the session for all the attendees.

If you click Salvage Message , the meeting will Not finish. You will return to the meeting interface.

An illustration of how to exit the session — An illustration of how to get out the session

If you bank check the box abreast Open this URL for all attendees after session ends and enter a URL at the bottom, that address volition be presented as a link for mobile users. For other users, a new browser window will open to this site.

After the host exits the room, participants tin nonetheless be in the session.

Exit feedback survey

When the host ends a coming together, all participants can rate their audio/video experience in the session via a feedback survey. This survey can be turned off past administrators, if required.

Participants and guests volition not be able to enter the room until a Host opens the room.

Save an On Hold or End Meeting bulletin for future use

You can write an On Hold or End Meeting message without interrupting the coming together. This characteristic lets you compose the bulletin during the coming together and and so transport information technology at the advisable time.

SelectManage Access & Entry >Place Participants on Concord from the drop-down next to the Meeting room proper noun on the title bar.

Revise the message in the message box.

Click Save Message to save the message for hereafter use and render to the meeting.

Restarting a meeting that is on hold or ended

In the upper-correct corner of the coming together room, click Resume in the Participants placed on hold window.

If y'all've airtight that window, choose Manage Access & Entry, and deselect Place Participants on Hold.

Working with notifications and requests

Pending requests and notifications are displayed in the menu bar. This feature gives you a unified view of requests and notifications, and you can human action on them. Notification and request icons display if yous accept pending requests.

A. User entry requestB. Raise paw requestC. Recording notification

Click a request or notification button to view details and respond as required. Heighten hand requests and access requests are indicated separately. Other notifications are displayed nether the bell icon.

Source: https://helpx.adobe.com/ca/adobe-connect/using/starting-attending-meetings.html